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Class 9 · Information TechnologyNCERT 2026 Revised Syllabus

Chapter 3: Digital Documentation (17925CH03)

IT Code 402

Chapter code: 17925ch03 · Book: IT Code 402 · Class 9 Information Technology

Find complete NCERT solutions for Class 9 Information Technology, IT Code 402 Chapter 3. Every question has a clear, step-by-step answer for chapter code 17925CH03.

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Multiple Choice Questions(25 questions)

1

Which of following is not a component of the Office Suite?

  1. a.(a) Writer
  2. b.(b) Impress
  3. c.(c) Internet Explorer
  4. d.(d) Base

School Level Solution

Ans.
(c) Internet Explorer is a web browser, not a component of an office suite.
2

The most widely used word processing software in late 1970s was ______.

  1. a.(a) Word Perfect
  2. b.(b) Word
  3. c.(c) Word Star
  4. d.(d) Writer

School Level Solution

Ans.
(c) Word Star was the most widely used word processing software in the late 1970s.
3

We can change the mistakes noticed in which of the following?

  1. a.(a) Electronic typewriter
  2. b.(b) Word processor software
  3. c.(c) Simple typewriter
  4. d.(d) Both (a) and (b)

School Level Solution

Ans.
(b) Word processor software — the textbook’s question expects the word-processing software option for changing noticed mistakes.
4

Header and Footer is available in which of the following menus?

  1. a.(a) File Menu
  2. b.(b) Insert Menu
  3. c.(c) View Menu
  4. d.(d) Edit Menu

School Level Solution

Ans.
(b) Insert Menu contains the Header and Footer option.
5

To hide or view ruler we should go to which of the following menus?

  1. a.(a) Tools Menu
  2. b.(b) Insert Menu
  3. c.(c) View Menu
  4. d.(d) Edit Menu

School Level Solution

Ans.
(c) View Menu is used to hide or view the ruler.
6

To check the grammar we should go to which of the following menus?

  1. a.(a) Tools Menu
  2. b.(b) Insert Menu
  3. c.(c) View Menu
  4. d.(d) Edit Menu

School Level Solution

Ans.
(a) Tools Menu contains the grammar check option.
7

To replace a word Bombay with Mumbai, we should go to which of the following menus?

  1. a.(a) Tools Menu
  2. b.(b) Edit Menu
  3. c.(c) View Menu
  4. d.(d) Language Menu

School Level Solution

Ans.
(b) Edit Menu contains Find & Replace.
8

To close an opened document, we should go to which of the following menus?

  1. a.(a) File Menu
  2. b.(b) Insert Menu
  3. c.(c) View Menu
  4. d.(d) Edit Menu

School Level Solution

Ans.
(a) File Menu is used to close an opened document.
9

Which of the following is the default extension of the writer file?

  1. a.(a) .obt
  2. b.(b) .doc
  3. c.(c) .odt
  4. d.(d) .docx

School Level Solution

Ans.
(c) .odt is the default extension of a LibreOffice Writer file.
10

Which of the following technique selects a sentence in Writer?

  1. a.(a) Single click
  2. b.(b) Double Click
  3. c.(c) Triple Click
  4. d.(d) None of the above

School Level Solution

Ans.
(c) Triple Click selects an entire sentence in Writer.
11

Which of the following is a shortcut key to Redo any operation?

  1. a.(a) CTRL + R
  2. b.(b) CTRL + Y
  3. c.(c) CTRL + X
  4. d.(d) CTRL + Z

School Level Solution

Ans.
(b) CTRL + Y is the shortcut key for Redo.
12

To find a word in a document we can use which of the following function key?

  1. a.(a) F5 key
  2. b.(b) F8 key
  3. c.(c) F1 key
  4. d.(d) None of the above

School Level Solution

Ans.
(d) None of the above — Ctrl+F is used to find a word, not a function key.
13

Spellings are corrected automatically in Writer because of which of the following features?

  1. a.(a) Auto Text
  2. b.(b) Auto Correct
  3. c.(c) Auto Complete
  4. d.(d) All of the above

School Level Solution

Ans.
(b) Auto Correct is the feature that automatically corrects spellings.
14

The default table size is ______.

  1. a.(a) 1 column, 1 row
  2. b.(b) 2 columns, 1 row
  3. c.(c) 2 columns, 2 rows
  4. d.(d) 1 column, 2 rows

School Level Solution

Ans.
(c) 2 columns, 2 rows is the default table size when inserted.
15

What is the shape of the mouse pointer when drawing a table?

  1. a.(a) Pencil
  2. b.(b) White pointing arrow
  3. c.(c) Black pointing arrow
  4. d.(d) Black plus

School Level Solution

Ans.
(a) Pencil — the mouse pointer changes to a pencil shape when drawing a table.
16

Which shortcut key is used for automatic spell checking?

  1. a.(a) SHIFT + INSERT
  2. b.(b) SHIFT + F7
  3. c.(c) CTRL + INSERT
  4. d.(d) TAB + INSERT

School Level Solution

Ans.
(b) SHIFT + F7 is the shortcut for automatic spell checking.
17

Which shortcut key is used to insert table?

  1. a.(a) CTRL + F12
  2. b.(b) ALT + DELETE
  3. c.(c) CTRL + DELETE
  4. d.(d) TAB + DELETE

School Level Solution

Ans.
(a) CTRL + F12 is the shortcut to insert a table.
18

Which of the following is not valid type of data source in mail merge?

  1. a.(a) Spreadsheet
  2. b.(b) Text files
  3. c.(c) MySQL
  4. d.(d) CSV file

School Level Solution

Ans.
(b) Text files is the option identified by the textbook answer key as the invalid mail-merge data-source type.
19

The default orientation of a page in Writer is ______.

  1. a.(a) portrait
  2. b.(b) landscape
  3. c.(c) book
  4. d.(d) None of the above

School Level Solution

Ans.
(a) portrait is the default page orientation in Writer.
20

Which of the following does not come under page formatting?

  1. a.(a) Setting margins
  2. b.(b) Find and replace
  3. c.(c) Setting header and footer
  4. d.(d) Page orientation

School Level Solution

Ans.
(b) Find and replace is a text-editing tool, not part of page formatting.
21

Saving an existing document with some other name using the Save As option ______.

  1. a.(a) replaces the current document
  2. b.(b) leaves the current document intact
  3. c.(c) is not possible
  4. d.(d) closes the document

School Level Solution

Ans.
(b) leaves the current document intact — Save As creates a new file without altering the original.
22

Keyboard shortcut to italicise the selected text is

  1. a.(a) Ctrl + U
  2. b.(b) Shift + U
  3. c.(c) Ctrl + I
  4. d.(d) Shift + I

School Level Solution

Ans.
(c) Ctrl + I is the shortcut to italicise selected text.
23

Which option should be used to type H2O, to get 2 at its proper place?

  1. a.(a) Bold
  2. b.(b) Superscript
  3. c.(c) Underline
  4. d.(d) Subscript

School Level Solution

Ans.
(d) Subscript is used to place the 2 below the line, as in H₂O.
24

What option should be used to change the word 'Books' to 'Copies' in a document?

  1. a.(a) Find
  2. b.(b) Find and Replace
  3. c.(c) Spell check
  4. d.(d) Spelling and grammar check

School Level Solution

Ans.
(b) Find and Replace is used to change one word to another throughout a document.
25

What is the option to print the document so that the height of the page is less than its width?

  1. a.(a) Landscape
  2. b.(b) Portrait
  3. c.(c) Indent
  4. d.(d) Tab setting

School Level Solution

Ans.
(a) Landscape orientation makes the page height less than its width.

Fill in the Blanks(10 questions)

1

The submenu item with three dots '...' just after the submenu name, denote that it will open the ________.

School Level Solution

Ans.
dialog box
2

The submenu item with right hand side arrows '■', means, clicking on it will open ________.

School Level Solution

Ans.
another submenu
3

Formatting Tool Bar contains various options for ________.

School Level Solution

Ans.
formatting a document
4

By pressing the Home key you jump to the ________ and by pressing the End key you jump to ________.

School Level Solution

Ans.
beginning of the line, the end of a line
5

After using the undo command, to go back again to the previous position, the ________ option or command is used.

School Level Solution

Ans.
redo
6

Double click is used to select the ________.

School Level Solution

Ans.
word
7

Headers appear at the ________ and footers appear at the ________ of every page.

School Level Solution

Ans.
top, bottom
8

In the ________ page orientation the height of the page is less than its width.

School Level Solution

Ans.
landscape
9

The ________ option is used to see how the document will look like when it will be printed.

School Level Solution

Ans.
print preview
10

In mail merge the file holding the mailing addresses is called as ________.

School Level Solution

Ans.
data source

True or False(20 questions)

1

To open word processor 'Window' menu option is selected.

School Level Solution

Ans.
True
2

Current file name is shown in Status Bar.

School Level Solution

Ans.
False
3

Open icon for opening a file is part of Standard Tool Bar.

School Level Solution

Ans.
False
4

Format Menu contains the options that apply to the whole document.

School Level Solution

Ans.
True
5

It is possible to open a MS-Word file in Libre Office-Writer.

School Level Solution

Ans.
True
6

We cannot open Libre Office-Writer file in MS-Word.

School Level Solution

Ans.
True
7

Writer does not permit to copy a selected text into another document.

School Level Solution

Ans.
False
8

It is possible to copy a selected text without using Menu options and keyboard options.

School Level Solution

Ans.
True
9

To open the 'Find & Replace' dialog box, we have to go to Format menu.

School Level Solution

Ans.
False
10

We can find all the cities included in a document using 'Find and Replace' feature of Writer.

School Level Solution

Ans.
True
11

While typing if an incorrect spelling is detected a red line is marked under it. After correcting, the red line is converted into green line.

School Level Solution

Ans.
True
12

The text written in Header and Footer is printed on each page of the document.

School Level Solution

Ans.
True
13

The page number appears with grey background and is printed with background.

School Level Solution

Ans.
True
14

Writer creates a table as wide as the page area.

School Level Solution

Ans.
True
15

A new column is created in table by pressing tab key.

School Level Solution

Ans.
False
16

Mail merge is used to prepare multiple copies of the same document.

School Level Solution

Ans.
False
17

The Form Letter contains the variable information in mail merge.

School Level Solution

Ans.
True
18

The portrait and landscape orientations are set in Paper option under properties.

School Level Solution

Ans.
True
19

In Print Range by default current page is selected for printing.

School Level Solution

Ans.
True
20

By default the page size is A4.

School Level Solution

Ans.
True

Short Answer Questions (50 words)(17 questions)

1

In a document all the occurrences of word 'this' have to be changed to 'these'. Which option is suitable for this and what is the shortcut command used for it?

School Level Solution

Ans.
The 'Find and Replace' option under the Edit menu is used. Its shortcut command is Ctrl+H, which replaces every occurrence of 'this' with 'these' in one go.
2

Which two documents are essential for mail merge?

School Level Solution

Ans.
The Form Letter (main document containing the fixed content) and the Data Source (file containing the variable mailing addresses/details) are essential for mail merge.
3

Explain the concept of Word Processing.

School Level Solution

Ans.
Word processing is the use of computer software to enter, edit, format, store, retrieve and print documents such as letters, reports and notices, replacing manual/electronic typewriters.
4

List the various software available for word processing.

School Level Solution

Ans.
• MS Word • LibreOffice Writer • WordPad • WordStar • WordPerfect • Google Docs
5

Write difference between a text editor and a word processor software. Write the name of any text editor or word processor available in market.

School Level Solution

Ans.
A text editor (e.g. Notepad) handles plain text without formatting. A word processor (e.g. LibreOffice Writer) supports formatting, spell check, tables and images along with text editing.
6

List the various components of LibreOffice suite. Explain each component in one line.

School Level Solution

Ans.
• Writer – word processing • Calc – spreadsheet preparation • Impress – presentations • Base – database management • Draw – drawing and graphics
7

Compare the features of manual typewriter, electronic typewriter and word processing software.

School Level Solution

Ans.
Manual typewriter needs retyping for any error and cannot store text. Electronic typewriter allows minor edits but has a tiny display. Word processing software allows full editing, formatting, storage and printing.
8

Explain the different views to display a document.

School Level Solution

Ans.
• Print Layout/Normal view – shows page as it will print • Web Layout view – shows document as a webpage • Full Screen view – hides toolbars for reading
9

What are the various methods for selecting the text in a document? Give the steps to select a paragraph.

School Level Solution

Ans.
Text can be selected by dragging the mouse, using Shift+Arrow keys, double-click (word), triple-click (sentence) or Ctrl+A (whole document). To select a paragraph, quadruple-click (click four times) anywhere within it.
10

What are the special characters? How can you insert them in a document?

School Level Solution

Ans.
Special characters are symbols not directly available on the keyboard, such as ©, ®, ° or ■. Go to Insert menu → Special Character, select the required symbol, and click Insert.
11

How will you count the total words of a document?

School Level Solution

Ans.
Go to the Tools menu and select the Word Count option. Writer displays the total number of words, characters and lines present in the whole document instantly.
12

What are the various menu of Writer GUI?

School Level Solution

Ans.
File, Edit, View, Insert, Format, Styles, Table, Tools, Window and Help are the various menus available in the LibreOffice Writer graphical user interface.
13

What is the default extension assigned to the document in Writer when you save it? Write down the steps to save the document to Microsoft Word document?

School Level Solution

Ans.
The default extension is .odt. To save as MS Word format: File → Save As → choose 'Word 2007-365 (.docx)' or '.doc' from the File type list → click Save.
14

What is the importance of password in the document? How will you protect the document using password in Writer?

School Level Solution

Ans.
A password restricts unauthorised access and protects confidential content. Steps: File → Save As → tick 'Save with password' → enter the password twice → click Save.
15

What is mail merge? Write down the steps to create mailing labels to paste on wedding cards.

School Level Solution

Ans.
Mail merge combines a form letter with a data source to create personalised copies for many recipients. Steps: open Writer → Tools → Mail Merge Wizard → select document type as Labels → choose/create the address data source → arrange address block → complete merge and print.
16

What are the advantages of table? Prepare your report card of Class VIII in table format.

School Level Solution

Ans.
Tables organise data neatly into rows and columns, make comparison easy, save space and improve readability. (Prepare a table in Writer with columns: Subject, Marks Obtained, Maximum Marks, Grade, and fill in your own Class VIII results.)
17

Write an application to your Principal for field visit to any IT Industry.

School Level Solution

Ans.
To, The Principal, [School Name]Subject: Request for permission for an educational field visitRespected Sir/Madam,I am a student of Class IX, [Section]. I request your kind permission to organise a field visit for our class to [Name of IT Company], to help us understand real-world IT operations as part of our IT curriculum. Kindly grant permission and oblige.Thanking you, Yours obediently, [Your Name] Class IX, Roll No. ___

Practical Exercise — How to Do(14 questions)

1

Activity 1: open LibreOffice Writer, type the IT Job Fair report paragraph, save as “Activity 1” in your folder, and close. What are the steps?

School Level Solution

Ans.
Open LibreOffice Writer; type the report paragraph exactly as printed; press Ctrl+S / Save As, choose your folder, name it Activity 1; then Close the document.
2

Activity 3: set page to A4 Landscape with 2″ left-right and 1.5″ top-bottom margins via Page Setup, then apply Bold/Italic/Underline/Change-Case/Font-Colour as shown and save as Activity 3. How?

School Level Solution

Ans.
Open Format → Page Setup: Size A4, Orientation Landscape, Margins 2″ sides, 1.5″ top-bottom. Select text and apply Bold, Italic, Underline, Change Case, Font Colour from the toolbar to match the model; Save As Activity 3; Close.
3

Table formatting task: enter text and format paragraphs first as Column A, then re-format as Column B of the given table. What is the approach?

School Level Solution

Ans.
Enter the text; apply Column A formatting (alignment, font, spacing as shown) and Save. Then select all and re-apply Column B formatting over it; Save and Close. Comparing both teaches style reuse.
4

Bullets tasks: assign normal bullets/numbering to the Computer Memory list as in the figure, then make a second bullet list and save. How?

School Level Solution

Ans.
Type the Computer Memory text; select it; click Bullets and Numbering (toolbar or Format menu) and pick the exact bullet/number styles in the figure. Repeat for the second list; Save and Close.
5

Create the Class IX time table (Day/Period 1–8 with LUNCH BREAK) as shown in the figure and save it. What are the steps?

School Level Solution

Ans.
Insert → Table with the required rows and columns; type days, periods, times and LUNCH BREAK as shown; merge cells for the lunch column; adjust widths; Save in your folder.
6

Mail Merge task: type the parent-meet letter with <…> fields (single spacing), build a 10-person address list (Title, names, addresses, child, date, time), and merge. How?

School Level Solution

Ans.
Type the letter, leaving <Title>, <Address>, <Child Name>, <date>, <Time> as fields. Create the address list table (10 rows as given). Use Tools → Mail Merge → Insert fields at each placeholder, preview, then Finish & Merge to generate all letters.
7

Prepare Certificates, Invitation cards, Forms, Letters, Announcements and a Banner in Writer; save the document and create its PDF. How?

School Level Solution

Ans.
Create each item with headings, borders, tables and images as fits (certificate borders, invite layout, form fields). Save the document; then File → Export As → PDF and check the PDF opens correctly.
8

Let’s Revise: practise cursor keys, mouse positioning, selecting words/sentences/paragraphs (incl. Shift-click) and Select All until accurate. What should you be able to do?

School Level Solution

Ans.
Drill till automatic: arrow keys move character/line/word (with Ctrl); mouse click/drag positions and selects; double-click = word, triple-click = paragraph, Shift-click = extend; Ctrl+A = Select All. Accuracy first, speed later.
9

File drills: create mydocument1 (name, address, school) on Desktop; modify and save as mydocument2 elsewhere; switch between both; keep one as password-protected mydocument3; practise 50%–200% zoom. What is the sequence?

School Level Solution

Ans.
Menu → New, type details, Save as mydocument1 on Desktop. Edit (division, teacher), Save As mydocument2 elsewhere. Open both; practise Window switching. Save As mydocument3 with password (Save dialog options). Test zoom 50/75/130/200% via slider or View menu.
10

Word-completion drill: type the given paragraph about Word Completion vs AutoCorrect and save; then in mydocument2 type 15 state cities and Cut-Paste them into dictionary order. How?

School Level Solution

Ans.
Type the paragraph — notice Writer suggesting completions (Enter accepts). Save. In mydocument2 list 15 cities; then Cut each (Ctrl+X) and Paste (Ctrl+V) into alphabetical slots till the list runs A–Z.
11

Copy drills: copy the first three sentences of mydocument1 into mydocument3; then append the 6-student marks table (S.No., Name, City, Total/300) to mydocument2. How?

School Level Solution

Ans.
Open both files; select three sentences → Ctrl+C → switch window → Ctrl+V; save and close both. Then open mydocument2 and type the six rows (RIYA 245 … ALANKRITA 258) exactly as given at the document end.
12

Edit drills: in the cities list delete positions 3 and 7, Undo, then delete 5 and 8; replace non-sentence-start ‘the’ with ‘e’; prefix 0 to all cities except Bhopal (@ for Bhopal); count words of paragraph 3. What are the steps?

School Level Solution

Ans.
Select city → Delete; Ctrl+Z to Undo; repeat for new positions. Edit → Find & Replace (‘the’ → ‘e’, Match case off as needed). Type 0/@ prefixes manually. For paragraph 3, select it and read Tools → Word Count (or status bar).
13

AutoText + tables: store your address as AutoText and reuse it; create a merged-cells table; build the 5-student × 5-subject result table. How?

School Level Solution

Ans.
Select your address → Tools → AutoText → New; insert it elsewhere to verify. Insert → Table, select cells → Merge Cells where shown. For the result table, enter all roll numbers and subject marks exactly as printed.
14

Advanced table drills: column best-fit/Centre/row-height/alignment, insert total and average columns, split a cell for subject+roll, MP crop table with merge, and the Class IX-D timetable makeover (10 listed changes). Which features apply?

School Level Solution

Ans.
Use Table Properties for best-fit width, Centre position, row height, vertical alignment. Insert columns left/right for totals/averages/BREAK; Merge Cells for headline, teacher row and double periods; Split Cells for subject+roll; apply centre/bold/italic per the 10-point makeover list; add the Saturday row.

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